WaveRiders Swim Team

If you are new to WaveRiders, please be sure to read this closely as there is a lot of information to know. For returning WaveRiders, still consider this email an important refresher.

Quick Overview

• All families are required to volunteer: 2 shifts per swimmer
• Most volunteer roles take place at swim meets (home & away)
• Sign up early to choose your role
• Unfilled roles will be assigned 24 hours before a meet
• New this year:
  • Social events = max 1 slot per family (0.5 credit)
  • Maximum requirement = 6 total shifts per family

Why Volunteering Matters

WaveRiders is a fully volunteer-run team (except for coaches).

It takes ~80 volunteers to run a single home meet—your participation is essential to making the season successful.

Volunteer Requirements 

We require every WaveRiders family to volunteer, at minimum, 2 FULL SHIFTS (which equals 2 points on the job signup) during the season for EACH swimmer you have on the team. 

How it works:

• 1 full shift = 1 point
• Some roles = 0.5 points (shorter duration)
• Social event roles = 0.5 points (max 1 per family)

If you cannot meet requirements through swim meets, contact: [email protected]

How to Sign Up

Step 1: Select a Meet (or sign up when you commit your swimmer)!

• Website: Sign in → Calendar → Select Meet → Job Signup
• SwimTopia App: Upcoming → Select Meet → Work Shifts

Step 2: Choose your Shift

• Most roles are split into:
  • First Half
  • Second Half

Guidance:

• Have swimmers age 8 & under? → Choose first half
• Only older swimmers? → Choose second half
• You must stay until your shift ends, regardless of when your swimmer finishes

Unfilled Volunteer Roles

If roles are still open 24 hours before a meet:

1. Families who have not met requirements are assigned first
2. Remaining roles are assigned randomly
3. Notifications are sent via 📧

Bottom line: Sign up early to choose your role.

Volunteer Roles

Please do not forget to check out our FAQ guide for more important information.

The Job Descriptions page shows detailed descriptions of the different volunteer roles for SWIM MEETS.

Most roles do not require experience

Training required for:

• Referee
• Starter
• Computer Operations
• Strokes & Turns
• Announcer

Interested in training? Contact the Volunteer Coordinator.

Additional Ways to Volunteer

If meet participation is challenging, consider:

• Meet setup (before events begin)
• Meet breakdown (30–45 minutes after)
• Team committees
  • Sponsorship & Fundraising
  • Concessions
  • Social / Events

FAQs

I have young children—how can I volunteer?

• Choose setup or breakdown roles
• Join a committee
• Select roles that allow you to stay near your swimmers

My swimmer attends meets independently—do I still need to volunteer?

• Yes. All families are required to participate.

Please let us know if you have any questions or concerns! We are always glad to help!

Thank you for supporting WaveRiders—your involvement makes the season possible.

~ Go WaveRiders!

Contact Information:

Coaches: [email protected]

WaveRiders Board: [email protected]

WaveRiders Volunteer Coordinator: [email protected]