Welcome, Hammerheads!
Monday, July 13
Location:
3800 Graythorne Dr.
Midlothian, VA 23112
Directions
Theme: Tie-dye Night! Sport all of your tie-dyed gear!
Parking: Park in the parking lot surrounding the RounTrey pool and clubhouse. If that lot is full, please park along the roads outside of the parking lot. Please do not park directly in front of a resident's home/driveway or on a resident’s lawn. Please consider carpooling if possible. See parking map below or click here.
Timeline and Warm-Ups:
- 4:30PM: Pool gate opens for swimmer and volunteer check-in
- 5:30-5:50PM: WaveRiders warm-ups
- 5:55-6:15PM: Visiting team warm-ups
- 6:00PM: Timers and Strokes and Turns Meetings (Listen for the announcement - timers in the clubhouse, S&T in the clubhouse kitchen)
- 6:20PM: National Anthem
-
6:25PM: Ripple Race
- Complete this form by 6PM Friday, 7/10 if you want your swimmer to swim in this exhibition race intended for our youngest swimmers who are not quite ready to swim the length of the pool unassisted.
- 6:30PM: Meet starts
Visiting Team Volunteer Requests:
- 2 Volunteer/swimmer check-in
- 9 Timers per half
- 3 Strokes & Turns per half
- 1 Table Worker per half
- 2 Clerk of Course per half
- 1 Runner per half
- 1 Mite Parent (only to support 8 & Under Relays)
Meet Logistics:
- Clerk of Course: Mite parents, coaches and officials will be the only people allowed into the area sectioned off on the far side of the competition portion of the pool. Swimmers will walk through the back gate closest to the tennis court or through the covered porch at the end of the pool (opposite the blocks) to get to the clerk of course. Please see the map below for the traffic flow pattern. Swimmers will move counterclockwise around the pool to get to the CoC.
- Diveovers: We will implement diveovers for 9 and older swimmers to keep the meet running efficiently.
- 8 & Under Relays: We will implement in-water starts at the shallow end of the pool for legs two and four of relay events.
Meet Entries: We request to exchange meet entries by 6PM on Saturday.
Pool Deck/Observation Details: There will be designated spots for WaveRiders and visiting team families to sit. Please see the map below of the RounTrey Pool for specifics or click here. Please do not place chairs in the observation areas. We are trying to make sure all families have a good view of their swimmer(s) during their specific heats by having standing-room-only observation areas. Some of the seating will be outside of the pool deck in grassy areas. Bring chairs, pop-up tents, and bug spray! Some rules and other information:
- Tents are not allowed on the pool deck. You are welcome to set up your chairs and tents in the grass around the pool.
- We will broadcast events through a PA system.
- You are welcome to tailgate and set up camp at your car. Please do not block traffic or save spaces for friends.
- RounTrey's tennis courts cannot be used during meets.
- The swimming pool is closed to the public. Spectators ARE NOT allowed to enter the pool - including the baby pool - or wade in the zero-entry area.
- Swimmers and spectators ARE NOT allowed inside the clubhouse. Only meet officials and volunteers whose responsibilities are inside the clubhouse are allowed to enter.
- Restrooms are located on either side of the lifeguard station – women’s on the left, men’s on the right. The clubhouse restrooms are not for swim team or spectator use.
- No alcohol, tobacco, or nicotine products are allowed on the pool deck during the meet. We encourage all users of tobacco and nicotine products to do so away from all swimmers and spectators.
- Families, PLEASE help us and the lifeguards keep the pool deck clean. Throw away your own trash and clean up any leftover food or spills as they happen. Thank you!
Food/Concessions: We will have Kona Ice and Westray's Finest on site. We will also have a concession stand selling drinks, snacks, chips, candy, pizza, grilled burgers/cheeseburgers, and hot dogs. Payment at the concession stand is with cash or card. Other vendors will accept their typical forms of payment.
Coaches Meals: We will provide meal vouchers for up to three coaches per team to be used at concessions.
Volunteers: Please check in at the sign-in table at the RounTrey Pool main entrance. You will receive a name tag with your name and volunteer role. There will be a timers meeting and strokes and turns meeting occurring around 6:00PM, so please listen for the meeting announcement over the PA system. The switch from 1st to 2nd half will happen after event 33. Thank you in advance for your help!
Heat Sheets: We do not print or sell heat sheets at home meets but will email it upon completion of entries/seeding. Please feel free to share it with your families. It is a good idea to remind swimmers and families that changes may be made to the final seeding of the meet, and that swimmers should follow all instructions given at the Clerk of Course. We will have printed heat sheets for coaches, Clerk of Course, and all officials who need them. Additionally, to assist the timers and Clerk of Course to make sure they have the correct swimmers, please make sure your swimmers have their first initial and last name on their upper right or left shoulder for ID purposes.
Inclement Weather Protocol: In the event of inclement weather, all reasonable efforts will be made to conduct the meet in a safe and timely fashion. Coastline Aquatics is RounTrey's pool management company, and their rules prevail when determining if it is safe to conduct the meet. Coastline will provide guidance to each team’s Parent Representative if the pool and/or pool deck must be cleared and for how long. Coastline has established protocols to follow and adherence to those rules is non-negotiable. If the meet is unable to continue, the team representatives will discuss rescheduling, if feasible.
